Outsourced accounting for SaaS and service businesses, with a clean monthly close and live work visibility.

Most accounting frustration comes from untracked work and delayed closes, not from the people doing the work. OnNumbers gives you continuous visibility: your month-end close progress, a daily AI Pulse analysis, KPI and reporting engines, and a live view of your team’s work. You are never left wondering whether your books are being handled.

We aren’t a CPA firm, and we won’t imply otherwise. We don’t perform audits, reviews or other attest engagements, because those are reserved to licensed CPA firms. What we do is keep the books, close the month and produce your reporting, working alongside whichever CPA or Enrolled Agent handles your filings. One of our partners is an Enrolled Agent, a federal credential issued by the IRS and earned by examination, and a qualified accountant reviews and signs off on every close before your month is called done. The platform shows you who handled which task, so the sign-off is something you can see rather than something you take on faith.

You own them, and leaving is genuinely easy. We work inside your own QuickBooks or Xero file, under your subscription and your login, instead of copying your ledger into a platform you would later have to escape. Cancel and we simply lose access. Nothing needs exporting, nothing needs migrating, and your records never sit anywhere but with you.

Both, and that’s the point. You get a dedicated accounting team that does the work, and the OnNumbers AI-powered platform that shows you the work as it happens through AI Pulse, Ask AI, AI insights, and more. The two are designed to operate as one.

We focus on SaaS startups, professional services firms, and agencies. These are businesses where profitability, revenue recognition, and cash timing genuinely matter and are easy to get wrong.

Most firms are fully onboarded in about five business days. We connect QuickBooks or Xero, handle the migration, and assign your team. If your books need catch-up, a one-time cleanup follows onboarding so monthly service starts from a clean baseline.

Yes. Behind (catch-up) and wrong (cleanup) are different problems, and most new clients have both, so we build it in as a first step. We catch up missing periods, reconcile accounts, fix miscoded transactions, remove duplicates, clear suspense and Undeposited Funds, review AR/AP, and correct balances. Cleanup engagements start at $750 and are finalized as a fixed quote from your free diagnostic. Pricing reflects how many months you are behind, transaction volume, complexity, and the condition of your balance sheet. It is never open-ended hourly billing.

No. Every plan includes the full OnNumbers software at no additional cost: Financial Close, AI Pulse, KPI Engine, Review Account, Reporting Engine, Budget & Forecast, AI Financial Insights, Ask AI, Vendor Compliance, Vendor Expense Management, Transaction Assurance, and AI Assessment.

Bookkeeping records the activity: categorizing transactions and keeping the ledger current. Month-end close verifies it. Reconciliations are completed, journal entries and accruals are posted, schedules agree with the books, and the financial statements are reviewed before the period is locked. Bookkeeping keeps the data flowing; the close makes the reports trustworthy enough to make decisions on.

Usually you have to wait for a month-end report and take it on faith, because the work itself was never tracked anywhere you could check. With OnNumbers you watch the month-end close progress in real time, get a daily AI Pulse summary of what changed, and see open items and findings as they surface. You always know exactly what is done, what is pending, and what is waiting on you.

Usually when you raise institutional capital, sign annual or multi-year contracts, carry meaningful deferred revenue, or need GAAP-aligned statements for investors, lenders, or an audit. Accrual accounting matches revenue and expenses to the period they belong to, which is what boards and diligence processes expect. We help make that transition and maintain the schedules it requires.

Both, by design. AI does the heavy lifting: daily analysis, anomaly detection, classification suggestions, and instant answers through Ask AI. That frees our accountants to spend their time on judgment, review, and advisory. Every close is reviewed and stood behind by a person. The technology makes the work faster and more transparent; it does not replace the accountant.

Financial data is encrypted in transit (TLS) and at rest on U.S.-based cloud infrastructure. Access is limited to your dedicated team through role-based controls, with monitoring and vendor security reviews. We minimise personal information submitted to AI service providers and apply data-reduction, access-control and de-identification measures where technically appropriate. Details are on our Privacy Policy and Subprocessors pages. We notify affected parties of security incidents as required by law.